Ad hoc captures are impromptu recordings, generated by telling a capture appliance or a Universal Capture installation to begin recording immediately.
There are several ways to launch an ad hoc capture, most of which use the Universal Capture interface, either through a recording appliance in a classroom, or a local installation of Universal Capture.
- If you are in a classroom where a capture appliance is installed, your administrator can provide you with a URL to the Universal Capture installation on the appliance. Open this link, then use the below instructions for the Universal Capture interface to configure the details.
- If you have Universal Capture installed on your computer, the Create button in the top navigation bar allows you to launch the local installation of Universal Capture to generate an ad hoc capture. Refer to Start a Recording with Universal Capture, or continue reading below.
- If you are in a classroom where a capture appliance is installed and typically does the class recordings, you can press the Record button on the front panel/touchscreen of the device. This launches a recording using the ad hoc defaults configured by your administrator.
See Using the Front Panel of the Pro and/or Using the Touchscreen of the Pod as needed.
- If you have the IP address/URL of a capture appliance, you can still use the legacy device Web UI to log into the device and launch an ad hoc capture. This is the ONLY method for using a legacy SafeCapture HD (SCHD) for an ad hoc capture, as the SCHD does not support the use of Universal Capture.
The first two methods of generating an ad hoc capture are provided on this page. For a quick start guide along with a video showing how to use the Universal Capture recording interface, see Start a Recording with Universal Capture.
Keep in mind there may be certain limitations and configuration options you should be aware of, depending on whether it is an appliance-generated capture or UC software-generated capture. See the Additional things to know section below.
To use a local Universal Capture installation for an ad hoc capture
- Enter Echo360 as an Instructor.
- Click the Create button in the top navigation bar.
- Select New Capture, as shown in the below figure.
- A new tab opens that allows you to Launch Universal Capture or install Universal Capture if it is not already installed on the computer. See Installing the Universal Capture Desktop Application if necessary.
- Click Launch Universal Capture.
- If a popup box appears, click Open Link to confirm the application you are using. This may only be necessary the first time.
The Universal Capture window appears. See the below instructions for configuring and launching your ad hoc capture. You may also want to refer to Start a Recording with Universal Capture.
Using the Universal Capture interface for an ad hoc capture
- When the universal capture window appears, notice that the default inputs are showing in each of the panels, along with an audio (VU) meter in the center.
- Use the Input drop-down lists to select different inputs for each panel - selecting None if you don't want one or either of them (e.g., display only, video only, or audio only - audio is required and cannot be disabled).
- Click Edit capture details in the top left corner.
- The screen changes to provide configuration fields for the capture. These are discussed below the figure.
- Enter a Title for the capture. This name will be both the name of the recording AND the name of the new class if you are creating one when publishing the ad hoc capture directly into a course.
- Description and Tags are optional fields. Complete them if desired.
- If applicable, enter a Capture Duration for the capture. This field is NOT available when using UC: Personal. The default is 60 minutes (1 hour). You can edit this to be more or less. See the section below on the maximum duration of ad hoc captures. Also, note that the date/time of the next scheduled capture appears below the Duration box.
- Select a Publish To location, identifying where you want the ad hoc capture to be published when it is finished. The drop-down list will include your Library and any currently active sections you are enrolled in.
- If applicable, select a Class option. If you have selected an active course/section to publish to, you will then be able to choose to either create a new class or publish to a pre-existing class.
- Select the Live Stream checkbox to stream the capture live (in real-time) to students. YOU MUST publish to a course in order to perform a Live stream. The class in the course provides the means for students to view the stream.
- When finished, click SAVE.
- When you are ready to launch the capture, click the red Record button in the center of the screen.
You will see a short countdown. When it finishes, your recording has started. It will end either when the duration you entered for the capture has expired, or when you click Stop on the capture interface.
The capture will continue for the duration you set, OR until the next scheduled capture for that room/device is set to begin. If you attempt to set the duration of your ad hoc capture beyond the start time of the next scheduled capture, you will receive a warning notifying you of the conflict. You are given the option of generating the ad hoc capture for the truncated duration instead or canceling and selecting a different room.
Additional things to know about ad hoc captures
Generating an ad hoc capture through the UI is quite easy, but there are additional options and tricks you should know, to take full advantage of the functionality.
Ad hoc captures can be streamed Live
While you can live stream your ad hoc capture, keep in mind that Live streamed captures are designed for students not currently present in the room. You will need to somehow notify remote students that there is an ad hoc live stream to watch. For this reason, we expect instructors to more typically generate non-live ad hoc captures.
In addition, (and somewhat logically) students in the classroom where you are running the capture should not try to connect to the Live stream, as network and bandwidth limitations may interfere with viewing performance. They can, however, open the classroom without showing the live stream, to participate in Q&A discussions, or to take notes.
Otherwise, the same limitations apply to instructor-generated live captures as they do to admin-generated live captures. Those are:
- You MUST select a course for the capture; the Live stream checkbox will not work until a course is selected.
- You will need to allow 5 minutes for the Live stream to begin. This is to accommodate the necessary server configuration and allocation of the ports required to stream the capture live to students.
You own any ad hoc captures you launch
Regardless of whether you select a course to publish the capture to or not, the capture, once completed, will appear in your Library because you own it. From there you can publish the capture to one or more courses, or if enabled for your institution, generate a public link to post for viewing.
Because you generated the capture, you are the owner of the capture and can control it as you can any other kind of owned content. The only limitation may be that you cannot delete the capture if your system administrator has restricted the ability for instructors to delete appliance generated captures.
Selecting a course will auto-publish the capture to the course
If you select a course for your ad hoc capture, you can choose to either publish into a pre-existing class without video/audio media or create a new one. When creating a new class, it is created using the name you enter, to hold the capture, and will contain the capture for student viewing once completed. You can set the availability for captures if you need to limit when it can be viewed, but the capture is auto-published when complete.
Note that if your institution provides closed captions for captures, AND captures are not made available until they have captions applied, your ad hoc capture will not be available to students until closed captioning is complete.
Ad hoc captures cannot interfere with scheduled captures
As stated in the procedure above, the ad hoc capture cannot interfere with a scheduled capture currently slated for the same room/device. If you attempt to run an ad hoc capture whose duration will conflict with a scheduled capture, you will receive a warning message. You will be given the opportunity to run the ad hoc capture for the available time, however, if this meets your needs. Otherwise, you will need to run the ad hoc capture in a different room or using a different capture appliance.
NOTE: When using Universal Capture with a managed device (Pro, Pod, or UC: Classroom), you cannot start an ad hoc capture within five minutes of the next scheduled recording. The scheduled capture requires a "preroll" period before it can begin, and clicking Record will start the upcoming scheduled recording early.
Ad hoc captures cannot have a duration beyond the allowed maximum
The maximum duration of capture, scheduled or ad hoc is enforced by the system and is dependant on the device being used.
|Current Devices||Maximum allowed Duration|
|Universal Capture||8 hours|
|Echo360 Pro||8 hours|
|Echo360 Pod||8 hours|
|Legacy Devices||Maximum allowed Duration|
|Classroom Capture||8 hours|
|SafeCapture HD||4 hours|