All of the content you have access to outside of a course classroom can be found on your Echo360 Library page, shown below. This is sometimes also referred to as your "Media Library" or "Content Library". The Library page combines all of the media you have access to in one place.
Don't have a Library option in the Top Menu? Administrators can disable the Student Library. If this is the case for your institution, and you are a Student, you will only see the Courses and possibly a Groups option in the top menu. And you can stop reading this article.
What you can do with this media depends a lot on whether or not you own the media, what your Groups permissions are for that media, and whether you are an Instructor, Teaching Assistant, or Student. Students may or may not have much content to work with. Instructors probably have some media available, maybe a lot.
The bottom line is that the Library page provides a single access and content management location for your media.
If you are an instructor or teaching assistant, you may also want to read Managing Media in Classrooms for information on publishing media directly to a class, and for working with the media published there.
The Media Tiles
Each media tile on the Library page provides a thumbnail preview of the media. It provides the Name of the media and WHO owns it. It also shows the length of the video or the number of slides in a presentation, as well as when it was added to the system. For captures of classroom lectures, the title of the media is often also the name of the course to which it was published. This is the case for the figure shown below.
Clicking ON a media tile opens the Media Details page. The media details page provides the ability to view the item along with other information and functionality. The
Hovering over a media tile exposes a Menu button in the lower right corner of the thumbnail image. Click the menu button to access commands available to you. What you can select depends on whether you own the media and your role or possibly your group permissions. It is essentially a shortcut to the same actions you can perform from the media details page.
Searching and Filtering Library Content
The top of the Library page contains both a search and a filtering option to help you find the content you are looking for.
Enter text into the Search Content text box to find media with a title or description containing terms that match those entered.
Click the Filters link to filter the media based on the selections available.
- Type - Filter by the type of media you are looking for
- Owner - Filter by the owner (or creator) of a piece of media
- Anyone - All content, regardless of owner.
- Anyone except me - This is media that another user has shared with you, or media you may have access to through a Group. See Viewing Shared Media or Groups - Overview for more information.
- Me - As the name implies, this is content you own. It is yours to do with as you please. You can copy, edit, publish to a class (if you are an instructor), share it with another user, along with other actions. See Why does Ownership Matter? below for more information.
- Source - Filter by where or how the media was generated
- Classroom Captures - Videos created in the classroom by a capture appliance or Universal Capture: Classroom installation
- Live Captures - Videos created with the Live Stream option selected; can include both classroom captures or personal captures that were also streamed live.
- Meeting Recordings - Videos created of Zoom or MS Teams meetings that were automatically ingested through the Zoom integration or MS Teams integration with Echo360. Any meeting recordings that are manually uploaded are classified as "Uploads".
NOTE: Only Zoom meetings that have occurred from the June 30/July 1, 2020 release and newer are tagged as Meeting Recordings. Those that were added prior to then are classified as "Uploads".
- Personal Captures - Videos created using Universal Capture: Personal
- Uploads - Videos or presentations that were uploaded to the Library.
- Status - Filter by the status of the media
- Shared - Media that has been shared with other users or published to a course.
- Not Shared - Media that has not been shared or is not currently published to a course. If you own the media, it means that this media ONLY resides in your library.
Note that in the Source categorization, if you select Live Captures, you will return both live streamed Personal Captures and Classroom Captures if your library contains both. You will not see any Uploads because uploads are not live streamed. Furthermore, ANY filtering you do will apply to both media you own and media that has been shared with you (unless you also select an Owner filter). For example, one of your Groups contains a classroom capture that was live streamed. When you filter your library for Live Captures, you will see both your Live streamed classes as well as the one residing in the Group.
Publishing location filters
The publishing location filters allow you to display only the media that is published to all courses in a specified term, or to a specific course.
- Term - Filter by content published to any Course or Section within a specific Term.
- Course - Filter by content published to a specific Course.
If you are an instructor or teaching assistant, you may also want to read Managing Media in Classrooms for information on publishing media directly to a class, and for working with the media already published there.
It is important to note that a "Shared" status refers to both media that you have shared with other individuals as well as media that is published to a course. Meaning if you select Not Shared as a status but then also select a Term or Course, you will not get any results, because those filters are mutually exclusive.
How does it get there
There are several ways content ends up in your Library page.
- You are the instructor identified for the Capture Schedule. You own the class recordings made and they appear in your Library.
- Uploading media to Echo; you own this media.
- The media is in a Group where you are a member; this media can be viewed from either your Library or the Group where it resides. What else you can do with it depends on your group permissions.
- Creating a personal capture using Universal Capture: Personal.
- Create a Copy from the Class list; you own the copy.
- Another user shares media with you; you do not own this and may only be able to view it. See Viewing Shared Media for more information.
- Copying shared media; you own the copy.
- Making copies of your own content, in case you want to edit one version while keeping the original intact.
- You generate an ad hoc capture; since you initiated it, you own it.
Select the Filter link (described above) and select the Owner option to filter your media by whether or not YOU own it or it has been shared with you (owned by "Anyone except me").
Why does ownership matter
As stated above, the Media Details page is available for all media in your Library. You can view this and you may also be able to Download or Copy or Post the media to an Echo360 or LMS/VLE course.
If you are the owner of a piece of media, you have full control over it. Instructors have more functionality than Students do (students cannot publish to a course, for example). OWNED media appears in the Library page with YOUR name appearing at the bottom of the tile.
What can media owners do that non-owners typically cannot?
- Edit the Name (title) or Description of the media
- Share or Unshare the media with another user (provide or revoke access through the Shared With Me page)
- Edit a Video with the Echo360 video editor.
- Manage transcriptions of video or audio media.
- Edit a Presentation by adding or removing slides, or editing Polling slides
- Delete the media from the system altogether (see the exception to deleting below)
Keep in mind, however, that if the shared (or group) media also resides in an Echo360 course where certain features are enabled (i.e., course media editing, student transcript editing), you may be able to perform these functions from your Library even though you are not the owner. See Viewing Shared Media for more information.
Instructors who are owners can also:
- Share (Publish) or Unshare to a class in a course
- Manage Transcriptions of a video
- Manage the Closed Captions on a video (Upload or Delete)
- Create a URL link to the media to post or share with others
- Create an embeddable URL to copy and post external to Echo360
Exception to deleting media: Typically you can delete any media you own. This removes it from all locations in Echo (and it cannot be recovered!). Users can always delete media they uploaded or copies they created of other media. Instructors may be able to delete classroom recordings if an administrator has allowed it (it's an institutional setting), or you may not. If you see content in your Echo Home page that you own, but cannot delete, and this is a problem for you, contact your Administrator for assistance.